VISUAL MEDIA SERVICE AGREEMENT

The d-creations Standard

This Service Agreement (the "Agreement") is entered into as of [* FILL IN: Today's Date ], by and between d-creations(the "Provider") and [ FILL IN: Client's Full Name or Company Name *] (the "Client").

• Client Address: [* FILL IN: Client's Address *]

• Client Email / Phone: [* FILL IN: Client's Contact Info *]

1. PROJECT SCOPE AND DELIVERABLES

The Provider agrees to provide professional photography and/or videography services for the Client's project, defined as: [* FILL IN: Brief description of the shoot, e.g., "Corporate Brand Activation Video" or "Wedding Elopement Photography" *] (the "Shoot").

The specific artistic vision, shot list, logistical timeline, and intended deliverables have been meticulously defined during the mandatory pre-production consultation and are outlined in the attached Project Plan.

• Date(s) of Shoot: [* FILL IN: Date(s) of the actual event/shoot *]

• Location(s): [* FILL IN: Exact physical location(s) of the shoot *]

2. FINANCIAL TERMS AND VALUATION

Because every project requires a highly tailored approach, pricing is determined via a hybrid valuation model to ensure absolute transparency and baseline operational sustainability.

• Base Threshold: The Shoot is subject to a mandatory starting baseline fee of €500.00. This covers standard operational overhead, pre-production planning, equipment allocation, and securing the project date.

• Hourly Rate: Active shooting, setup, and teardown time on location is billed at a standard rate of €100.00 per hour.

• Post-Production & Expenses: Editing, color grading, necessary travel expenses, and specialized equipment rentals have been calculated.

• TOTAL ESTIMATED COST: [* FILL IN: Total calculated price based on your consultation *]

3. PAYMENT ARCHITECTURE (THE 50/50 MODEL)

To secure the date and ensure mutual commitment, payments are structured strictly as follows:

• Initial Retainer (50%): A non-refundable retainer of [* FILL IN: 50% of the Total Estimated Cost *] is due upon the signing of this Agreement. This acts as liquidated damages in the event of Client cancellation and officially removes the date from the Provider's open market inventory.

• Final Balance (50% + Extras): The remaining balance, including any accrued "Extras" (defined below), is due after the completion of post-production but strictly prior to the delivery of the final, unwatermarked high-resolution digital assets.

4. CHANGE ORDERS AND "EXTRAS"

To prevent undocumented scope creep, any requests by the Client that deviate from the originally agreed-upon Project Plan—including extended coverage hours, specialized retouching, or additional editing formats—must be formally acknowledged. Any such requests will be documented, uploaded to the project file, and explicitly charged as an "Extra" on the final invoice.

5. LIMITATION OF LIABILITY ("OWN GEAR ONLY" DOCTRINE)

The Provider operates under the strict doctrine of being responsible solely for their own equipment and technical execution.

• Financial Cap: In the unlikely event of catastrophic technical failure, corrupted data, or loss of files through camera malfunction, the Provider’s absolute maximum financial liability is strictly limited to the total amount paid by the Client under this Agreement.

• Third-Party Indemnification: The Client assumes full financial responsibility for any damage caused to the Provider's equipment by the Client, their guests, pets, or associates.

• Force Majeure & Interference: The Provider is not legally liable for compromised image quality or missed coverage resulting from extreme weather, strict venue regulations, or the physical interference of unauthorized third parties (e.g., guests with personal cameras). The Provider is retained as the sole and exclusive official visual media professional for the contracted duration.

6. INTELLECTUAL PROPERTY AND LICENSING

The Provider is the sole and exclusive author of the visual assets. Paying for the session grants the Client a specific license to use the images, not the underlying copyright.

• Copyright Retention: d-creations retains the exclusive, perpetual copyright to all images and video created during the Shoot.

• Grant of License: Upon full payment, the Client is granted a [* FILL IN: Type "Personal Use" OR "Commercial Use" here *] license.

  • Personal Use: The Client may print, share, and post the images for non-commercial purposes. Selling, sub-licensing, or distributing the images for financial gain is strictly prohibited without prior written consent.

  • Commercial Use (If Applicable): [* FILL IN: If commercial, list exact permitted uses, platforms, and duration here. If personal, type "N/A" *]

• Moral Rights: The Client may not apply destructive digital filters, heavily alter, or otherwise distort the final delivered assets in a manner that degrades the Provider's professional artistic reputation.

7. DATA PROTECTION AND PRIVACY (GDPR COMPLIANCE)

Under the General Data Protection Regulation (GDPR), photographs containing identifiable individuals constitute personal data. The Provider collects and securely stores the Client's contact information and visual likeness strictly for the performance of this contract, billing, and standard business operations.

Portfolio Usage (Client Must Select One): The lifeblood of a creative business is its portfolio.

• [* CLIENT INITIAL HERE *] I Consent: The Client consents to the Provider using their likeness for standard promotional materials, website portfolio, and professional social media.

• [* CLIENT INITIAL HERE *] I Opt-Out: An NDA or Confidentiality Agreement applies; images will remain strictly private and will not be published by the Provider.

8. ACKNOWLEDGMENT AND SIGNATURES

By signing below, the Client acknowledges that they have read, understood, and agreed to the "d-creations agreements" and standard operational doctrines outlined in this contract. Pricing discussions are concluded upon signing, and the scope is firmly set.

For d-creations (Provider):

• Signature: [* PROVIDER SIGN HERE *]

• Printed Name: [* FILL IN: Your Name *]

• Date: [* FILL IN: Date Signed *]

For the Client:

• Signature: [* CLIENT SIGN HERE *]

• Printed Name: [* FILL IN: Client's Name *]

• Date: [* FILL IN: Date Signed *]